Fact-checked · Last verified August 24, 2026

A Fireflies alternative
for on-device notes without a meeting bot

WhisperJot is a Fireflies alternative for microphone-only meeting notes that stay on-device, plus system-wide dictation. Fireflies is better equipped to capture every participant in a remote call through a visible bot or bot-free system-audio tools, then generate summaries, action items, and searchable insights.

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WhisperJot Fireflies.ai
How meetings are captured Microphone-only local capture for meetings you can hear. No bot joins, but WhisperJot does not capture system audio or the remote side of video calls. Primarily a visible Fireflies.ai Notetaker participant invited to Zoom, Meet, Teams, or Webex. Bot-free options include a Meet Chrome extension, desktop system-audio capture, and mobile recordings.
Where transcription runs Meeting transcription always runs on-device with local engines, and meeting audio never streams to the cloud. Cloud processing on servers in the United States and other countries.
Works offline Yes, after the local model download. No offline mode documented.
AI summaries and action items None. WhisperJot creates a transcript for you to review and export. Provides AI summaries and action items, AskFred Q&A, Live Assist suggestions, speaker recognition, search and analytics, soundbites, and CRM integrations.
Price $99/year for meeting notes and system-wide dictation, with no per-minute or storage caps and a six-hour cap per meeting. Free is $0. Pro is $10/seat/month billed annually or $18 monthly; Business is $19/seat/month billed annually or $29 monthly; Enterprise is $39/seat/month with annual billing.
Free tier and storage No free tier; a 30-second browser demo is available. Audio retention defaults to 90 days and is configurable; transcripts are kept. Free includes unlimited transcription, limited AI credits, and 400 minutes of storage per team; published limits can change. Pro includes 8,000 minutes of storage per seat, while Business includes unlimited storage.
Meeting-data privacy Audio stays on your machine. Optional cloud library sync sends text, titles, and timestamps, never audio. Fireflies says it does not use personal information for AI model training and contractually prohibits vendors from doing so, with zero-day vendor retention for meeting data. Transcripts are deletable anytime and encrypted at rest. Enterprise adds a healthcare compliance option and private storage.

Sources, checked August 24, 2026: Fireflies pricing, Fireflies privacy policy, Fireflies security, How Fireflies joins meetings (FAQ). Pricing and features change — check each vendor's site for the current numbers.

The honest take

Where each option fits.

Fireflies.ai

Fireflies can capture every participant in remote video calls through its visible bot or bot-free desktop and Chrome system-audio options, which WhisperJot cannot do. Its meeting workflow adds speaker recognition, summaries, action items, Q&A, real-time suggestions, search, analytics, soundbites, and broad CRM integrations. Fireflies also says neither it nor its vendors use personal information for model training, and Enterprise adds private storage and a healthcare compliance option.

WhisperJot

WhisperJot records microphone audio for private notes from meetings you can hear, including in-person meetings, interviews, lectures, and your side of calls. Transcription stays on-device and works offline after the model download; audio stays on the machine. The $99/year plan has no minute or storage caps, exports Markdown and plain text, and includes system-wide dictation on Mac, Windows, and beta Linux. It does not record the remote side of calls or provide summaries, action items, or speaker identification.

Questions

Straight answers.

Does Fireflies join meetings as a bot?

Fireflies primarily joins supported calls as a visible participant named Fireflies.ai Notetaker, and hosts can deny it entry. It is not bot-only: Fireflies also offers a Google Meet Chrome extension, Mac and Windows desktop system-audio capture, and mobile recording options that do not add a participant.

Does Fireflies train on my meeting data?

Fireflies says it does not use personal information for AI model training and contractually prohibits its vendors from using that information for their own model training. It also states that vendors retain meeting data for zero days. Users can delete transcripts at any time.

Can WhisperJot record a whole remote meeting like Fireflies?

No. WhisperJot captures microphone audio only, not system audio or the remote side of a video call. Fireflies can capture every remote participant with its meeting bot or bot-free system-audio options. WhisperJot instead fits private notes from in-person meetings, interviews, lectures, and your side of calls.

Does Fireflies work offline?

Fireflies documents cloud processing and does not document an offline mode. WhisperJot transcribes meeting audio on-device and continues offline after the local model download. This distinction matters when connectivity is limited or when meeting audio needs to remain on the computer.

Is Fireflies free?

Fireflies has a free plan with unlimited transcription, limited AI credits, and 400 minutes of storage per team according to its pricing page; published limits can change. WhisperJot has no free tier. Its $99 annual plan has no per-minute or storage caps and includes system-wide dictation.

See the broader dictation app comparison, browse WhisperJot use cases, or check the system requirements.

Choose where your dictation runs.

Use local transcription by default, or explicitly opt in to Jot Cloud when you select it.

Get WhisperJot — $99/year